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The general assembly is the highest decision making authority in the union and is composed of members or its official representatives. The call for any of general meetings by board of directors will occur through insertion of notice in the widely circulated papers once . the date of notice publication shall be at least 15 days before holding the general assembly meeting. The agenda and the hour and day and place of general assembly meeting shall be mentioned in the notice. Further, a separate invitation letter will be dispatched with the signature of one of board of directors members or secretary or inspector and or accumulation of at least half plus one of members to the members at the address announced by them and or through facsimile.
Any of member companies shall introduce one person in written to the union as plenipotentiary agent of the company to take part in general assembly meetings. The introduction letter shall be valid with signatures of persons entitled to sign negotiable documents with seal of the company. The introduction letter shall be presented to board of directors or union inspector and or selected members of half plus one and upon its confirmation, the representative of the company shall be entitled to attend the meetings and be selected or elect. Obtainment of vote in general assemblies is open unless regarding election of board of directors and inspector and or in case of approval of presiding board of the assembly which will be in written.
In order for each assembly to convene, initially from among those present in the meeting, the eldest representative of Member Company shall run the meeting and if number of present members has reached the quorum, immediately votes will be obtained to elect one president, one secretary and two supervisors for the assembly. Then, the elected presiding board shall take on the running of the assembly and shall declare the meeting to be in session. In each assembly meeting, the secretary of the meeting shall arrange the list of names of representatives of members present in meeting and have it signed by presiding board and subsequently, following talks and decisions, the assembly shall arrange a summary of it and turn it into a process-verbal and have it signed by members of presiding board. This process-verbaux shall be maintained at central office of the union and its contents shall be valid for all members.
Decisions and approvals of general assemblies of the union incorporated as per articles of this constitution shall be valid and binding on the entire members whether present or absen and even members who have opposed its approval.
In all general assemblies(ordinary or extraordinary), the representative of chamber of commerce and Iranian industries and mines chamber, shall be invited as supervisor.
All approvals of general meetings (ordinary and extraordinary) shall be notified to chamber of commerce and Iranian industries and mines.

 


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